Privacy Policy
 
Type of Website: Automotive SaaS Platform (Inventory Sourcing)
Effective Date: January 1st, 2025
www.kaihive.com (the “Site”) is owned and operated by Kaihive Technologies Inc..
Kaihive Solutions Inc. can be contacted at:
info@kaihive.com
 
Purpose
The purpose of this Privacy Policy is to inform users of our Site about the following:
 

• Personal data collected;

• How we use collected data;

• Who has access to collected data;

• User rights regarding personal data; and

• The Site’s cookie policy.
   

This Privacy Policy applies alongside the Terms and Conditions of our Site.
 
Consent

By using our Site, you consent to:

• The conditions outlined in this Privacy Policy; and

• The collection, use, and retention of data as described in this Privacy Policy.
   

 
Personal Data We Collect
When you visit our Site, we collect certain information about your device, your interaction with the Site, and details necessary to process your subscriptions and facilitate our services. Any information capable of identifying an individual (outlined below) is defined as “Personal Information”.

Data Collected Automatically

We automatically collect the following data when you visit our Site:

• IP address;

• Web browser version;

• Time zone;

• Cookie information;

• Pages visited and products viewed;

• Search terms; and

• Site interactions.
   

Data Collected Manually

We may also collect the following personal data provided directly by you:

• First and last name;

• Email address and phone number;

• Dealership name and business address;

• Payment and billing information;

• Vehicle inventory preferences and criteria; and

• Any additional information provided voluntarily (e.g., feedback).
   

This data is collected through:

• Account registration;

• Information intake forms; and

• Customer support interactions.
   

How We Use Personal Data
We use personal data collected from you only for the purposes stated in this Privacy Policy:

Automatically Collected Data:

• Monitor and analyze Site performance;

• Improve user experience and services.
   

Manually Collected Data:

• Provide and deliver our services;

• Authenticate user credentials;

• Communicate with users and respond to inquiries;

• Facilitate communication between dealerships and sellers;

• Develop and enhance our software products and analytics;

• Tailor the user experience based on individual dealership needs;

• Protect against and investigate unauthorized activity;

• Provide analytical insights into dealership inventory sourcing performance.
   

 
Sharing Personal Data
Internal Access
Personal data may be shared internally within Kaihive Technologies Inc. as required to provide services and maintain the Site.
Third Parties
We may share your personal data with:

• Participating Automotive Dealerships
   

The shared data includes:

• Contact information (name, email, phone number);

• Inventory sourcing criteria;

• Communication history;

• User-provided feedback and reviews.
   

We share this data for purposes such as:

• Facilitating direct communication between dealerships and sellers;

• Enhancing the dealership’s ability to source relevant inventory;

• Improving and customizing our services.
   

Third parties are restricted to using the shared data solely for the specified purposes.
Other Disclosures
We will not sell or share your personal data with other third parties, except in the following situations:

• Legal obligations (court orders or subpoenas);

• Protecting legal rights of Kaihive Technologies Inc.; or

• Company mergers, acquisitions, or sales.
   

 
Data Retention
Personal data is retained only for as long as required to fulfill its intended purpose. Users will be notified if data retention extends beyond this period.
 
Security of Your Data
We employ strong browser encryption, secure servers, and strict confidentiality agreements with all staff who access personal data. Despite robust security measures, no online data transmission is entirely risk-free; therefore, we cannot guarantee absolute security beyond reasonable measures.
 
Children’s Privacy
We do not knowingly collect personal data from individuals under 13 years old. If we discover such information, it will be promptly deleted. Guardians of minors who have provided data may contact our Privacy Officer at info@kaihive.com to request deletion.
 
Access, Modification, or Deletion of Data
To inquire about your collected personal data, request modifications or deletion, or express any privacy concerns, please contact our Privacy Officer at:
info@kaihive.com
 
Cookie Policy
Cookies are small files stored on your device that gather data regarding browsing habits. You may disable cookies via browser settings, but this may limit functionality.
We use the following cookie types:

• Functional Cookies: Save user preferences and account settings.

• Analytical Cookies: Monitor Site traffic and usage to enhance services.

• Targeting Cookies: Personalize your experience based on your interaction with the Site.
   

 
Updates and Modifications
This Privacy Policy may be updated periodically to reflect changes in operations or legal compliance requirements. Users will be notified of significant updates through email or notices posted on our Site. We encourage regular review of our Privacy Policy.
 
Contact Information
For questions or privacy concerns, please contact our Privacy Officer:
Kaihive Solutions Inc.
info@kaihive.com